Policies and constitution
The constitution for Stirling University LGBTQ+ society was last updated in October 2021. You can view the full constitution in PDF format using the link below.
Safe Space Agreement
We are committed to creating a safe, inclusive and welcoming environment for LGBTQ+ people to enjoy at the University of Stirling. To support this, we have developed a ‘Safe Space Agreement’ to outline how we achieve an environment that prioritises each other’s safety and ensures marginalising behaviour is robustly challenged and rectified.
By accessing the Stirling University LGBTQ+ Society website, hereafter referred to as "the Society", you agree to be bound by the principles outlined in this policy, all applicable laws and regulations and agree that you are responsible for compliance with local legislation. If you do not agree to these terms, you are prohibited from using or accessing this website. The materials contained on this website are protected by applicable copyright law.
The download or copying of materials contained on the Society website is strictly prohibited. If you wish to use our materials for commercial or personal use, you must seek our express permission before doing so. If consent is obtained, you must not;
1. Modify or copy materials.
2. Remove any copyright or any other proprietary notations from materials.
3. Transfer materials to another person.
4. Attempt to decompile any materials contained on the Society web site.
By violating any of the given conditions, this licence shall automatically terminate and may be terminated by the Society at any time. Upon termination of this licence, you must destroy any downloaded materials in your possession whether in electronic or printed format.
All materials on the Society website are as described. The Society makes no warranties, expressed or implied, and hereby negates all other warranties, including without limitation, fitness for purpose and non-infringement of intellectual property. The Society does not warrant or make any representations concerning the accuracy or reliability of the use of the materials on its website.
In no event shall the Society be liable for damages arising from the use or inability to use the materials on the this website.
Revisions and Errata
Any materials appearing on the Society website may include typographical, technical or photographic errors. The Society does not warrant that any of the materials on its website are accurate, complete or current. Changes may be made to the materials contained on the Society website at any time and without notice. We make no formal commitment to update the materials contained on this website.
The Society has not reviewed all of the websites linked to this website and is not responsible for the content contained on external sites. The inclusion of any link on the Society website does not imply endorsement and the use of any such links are at the user’s own risk.
Any claim made against the Society website shall be governed by Scottish law.
Privacy and Cookies
sulgbtq.org is provided by Stirling University LGBTQ+ Society, part of The University of Stirling Students' Union. Stirling University LGBTQ+ Society is the data controller for pages starting with sulgbtq.org, for example sulgbtq.org/home.
What data we collect
The personal data we collect from you includes:
questions, queries or feedback you leave, including your email address, full name, pronouns, and student status if applicable;
your email address when you sign up to our mailing list or register for an event;
your full name, student status and student email when you register for an online account with the society;
your student number and expected graduation date if you request membership verification;
how you use our emails, for example, whether you open them and which links you click on;
We will not identify you through analytics information, and we will not combine analytics information with other data sets in a way that would identify who you are.
Why we need your data
We collect your personal data in order to:
provide you with information on the Society and LGBTQ+ issues;
send you emails if you request them;
allow you to access any services the Society provides;
respond to your questions, queries and feedback;
monitor the use of our website.
Our lawful basis for processing your data
The lawful basis for processing your personal and anonymised data is your consent. In exceptional circumstances, we may also process personal data if it is necessary to protect someone's life, the lawful basis for this processing is vital interests.
What we do with your data
The data we collect may be shared with Stirling Students' Union and our technology suppliers, for example our hosting provider. We will not sell or rent your data to third parties, share your data with third parties for marketing purposes or use your data in analytics.
How long we keep your data
We will only retain your personal data for as long as it is needed for the purposes set out in this statement and any requirements by law. We will keep your email data until you unsubscribe. We will keep your feedback for two years.
How we protect your data and keep it secure
We are committed to doing all that we can to keep your data secure. We have set up systems and processes to prevent unauthorised access or disclosure of your data - for example, we protect your data using varying levels of encryption.
We also make sure that any third parties that we deal with keep all personal data they process on our behalf secure.
You have the right to request:
information about how your personal data is processed;
a copy of your personal data;
rectification of your personal data if it is inaccurate.
You can also:
raise an objection about how your personal data is processed;
request that your personal data be erased if there is no longer a justification for it;
ask that the processing of your personal data is restricted in certain circumstances.
Types of Cookies Used.
Session cookies - these cookies are erased when you close your browser and do not collect information from your computer. They typically store information in the form of a session identification that does not personally identify the user.
Persistent cookies - these cookies are stored on your hard drive until they expire or until you delete them. These cookies are used to collect identifying information about a user, such as Web surfing behaviour or user preferences for a specific site.
Changes to this statement
We may change this statement at any time. Any changes to this privacy statement will apply to you and your data immediately. If these changes affect how your personal data is processed, the society will take reasonable steps to notify you.
How to contact us
You can get in touch by sending an email to firstname.lastname@example.org
We understand the importance of making our site accessible to everyone; we aim to make our site accessible, readable and usable. Our site is based on the Web Accessibility guidelines and standards set by the World Wide Web Consortium and our site is constantly evolving to work towards meeting the Web Content Accessibility Guidelines 2.0.
We have employed the following methods to make our site accessible: a consistent design, clear navigation, simple colour scheme, appropriate fonts and mobile optimisation. Your web browser may also provide accessibility features, such as magnification, and we encourage you to utilise these to improve your experience while using our site. To find out more please click here
Finally, we are fully committed to improving the user experience for our users and if you have any suggestions on how we could improve our accessibility, please get in touch via the contact section.